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Month of Wedding Coordination 

Ideal for Clients who has most of the planning completed and needs someone for rehearsal and day of event production

(1 to 2 months before wedding date)

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PRE-PLANNING:

• One hour complimentary in person consultation with you to discuss and define the fundamental objectives, and subsequently provide you with an event framework that most efficiently and effectively achieves these objectives

• Assistance with floorplan configuration as needed

• Vendor Interaction: Connect with all vendors hired for logistics and ensure the time line approved by Client is in synch. Vendors may include, but are not limited to, Officiants, Florists, DJs/Bands, Cake/Dessert, Photographer, Videographer, Transportation, Caterer, outside rental companies.  Send applicable vendors the final timeline and ceremon,reception locations, and direct contact information.

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REHEARSAL:

• Work with Officiant to choreograph wedding ceremony, processional and recessional

• Alert wedding party to where they need to be the following day, and at what time

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PRE-CEREMONY:

• Facilitate on time arrival of hair and makeup stylists

• Coordinate any food deliveries with setup if needed

• Make sure personal flowers, i.e. bridal bouquet, bridesmaids’ flowers, corsages and boutonnieres, arrive on time at appointed location

• Gather appropriate guests and coordinate “must shoot” list for photographer

• Have a Wedding Emergency Kit that will include Shout Wipes, hairspray, safety pins, sewing kit, bandages, and other items the wedding party may need on the wedding day

• Delivery and setup of any items needed to Venue Site, such as favors, décor, place cards, etc.

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CEREMONY (IF APPLICABLE):

• Set up programs and other ceremony items i.e. guest book, unity candles

• Programs either setup or given to Ushers to pass out to guests

• Ensure that ceremony musicians have arrived and direct them as to where to set up

• Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. 

• Act as a liaison with the ceremony officiant and decide what cue will be used to signal the start of the ceremony

• Communicate with bride and groom so that they know how much time remains before the start of the ceremony

• Line up the wedding party for their entrances down the aisle

• Facilitate pick up of bride if not wanting to be seen by groom beforehand

 

PRIOR TO RECEPTION:

• Coordination & On-site Management of setup to Client’s specifications on the day of the event

• Review that banquet venue setup is accurate to floorplan

• Distribute final payment to vendors as necessary

• Meet with Banquet Manager/Event Manager to confirm event timeline

• Set up guest book and pen, champagne flutes, cake cutting utensils

• Set up table numbers/names and menu cards

 

RECEPTION:

• Help guests locate their escort cards and dining tables

• Line up wedding party before introduction of reception

• Be the time keeper to maintain sequence of events throughout the evening

• Remain easily accessible through the entire event in case there are any details you would like attended to

• Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night

• Coordinate reception departure transportation

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***Client receives 2 face-to-face/virtual meetings of 1.5 hours each before wedding date

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Cost of Services begin at $3500